Make resources, agendas, and other documents available online 24 hours in advance of meetings or classes.
Why?
Sharing resources in advance empowers participants through accessible practices.
- It allows participants to review the information, formulate questions, and come prepared to contribute meaningfully to the discussion.
- Individuals who need more time to process information can prepare accordingly. This creates a more inclusive experience by respecting diverse needs of learners who process the information at different rates or who may not have the same level of familiarity with the specific topics.
- Not only does this help individuals with undisclosed disabilities, but it can also benefit those with limited English proficiency, or anyone with barriers to accessing the information.
- Providing materials in advance can help set expectations while allowing more autonomy of individuals to maintain their personal schedules as they navigate the content at their own pace.
- For new terms or acronyms, consider sharing explicit definitions to support all learners.
Digital Accessibility Tips
Title II of the Americans with Disabilities Act: All Minnesota State employee electronic documents and course materials must adhere to the Web Content Accessibility Guidelines (WCAG) 2.1 AA standards by April 24, 2026. These guidelines provide a comprehensive framework to ensure that content is perceivable, operable, understandable, and robust for all users.