Use bookmarks or a table of contents for documents over 9 pages

By using bookmarks or a table of contents (TOC) in documents over nine (9) pages, you make it easier for users to locate content in long documents.

Why?

A person with cognitive disabilities may prefer a hierarchical outline that provides an overview of the document rather than reading and traversing through many pages. This is also a conventional means of navigating a document that benefits all users.

How?

Bookmarks

A bookmark in Word marks a place that you want to find again easily. You can enter as many bookmarks as you want in your document and give each one a unique name so they’re easy to identify.

To add a bookmark:

1. Identify and highlight a location you would like to bookmark.
2. Click the “Insert” tab in the ribbon then “Bookmark.”
3. Give that location a unique name.
4. Link to that location from another area within your document by clicking “Link” in the “Insert” tab in the ribbon, and selecting the unique bookmark name in the “Place in This Document” section of the Insert Hyperlink dialogue box.

Learn more about adding bookmarks.

Table of Contents

To create a table of contents (TOC):

1. Click “References” then “Table of Contents.”
2. Select a TOC style.
3. As you edit your document, page numbers in your TOC may change. When you are finished editing, right click and update your TOC to ensure page numbers are correct.

Learn more about adding a table of contents.