Kaltura Media Retention Schedule Update

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About Kaltura MediaSpace

Kaltura MediaSpace is the media management service provided to all students, faculty, and staff of Minnesota State, providing tools to create and store videos for academic purposes.

Kaltura MediaSpace allows users to, among other things,:

• Order and edit captions
• Record your screen with Kaltura Capture
• Create video quizzes
• Add videos to playlists and channels

Retention Schedule and Process

In April 2025, a formal recommendation by the Media Management and Web Conferencing Committee was made to the Academic and Student Affairs Technology Council that was approved regarding Kaltura Media Retention.

Annually, the Minnesota State Learning Technologies team will remove any media that has exceeded the data retention schedule. Prior to removal, communication about upcoming media removal activities will be sent to campus staff. The data removal and purge process will be conducted annually, starting on the first business day of March. 

The process is shown below:

1. Media moved to the recycle bin.
   • Media must meet both of the following conditions:
     • Media created more than 5 years ago
     • Media not played within 2 years
   • Media in the recycle bin can be viewed and restored by the owner
2. Campus staff will be notified that step one is complete
3. After 21 days, media in the Recycle Bin is archived
   • Media is no longer available for use or viewing
   • Archived media can be restored by submitting a help request
4. After 2 years, archived media is purged
   • Media is no longer available to be restored

Restoring Media from the Recycle Bin

If your media has been moved to the recycle bin, you have 21 days to browse, view, and restore the media before it is archived.  To restore media from the recycle bin, perform the following steps:

1. Access the MediaSpace Recycle Bin
2. Search or browse for the media.  You will have the option to preview the video.
3. Click the ‘Restore’ icon:

Learn More

Visit the Kaltura Media Retention Schedule knowledge base article to learn more, including answers to frequently asked questions.