Zoom Tips – Mute Participants, Recurring Meetings, Adding Co-hosts

Zoom is a communications software that combines video conferencing, online meetings, chat, and mobile collaboration. Minnesota State students, staff, and faculty can sign in with their Star ID. Zoom Tips are monthly posts on the Minnesota State ASA Newsletter that take a closer look at the features Zoom.

How do I turn on/off muting participants on entry?

When you create a new meeting or webinar, the default option for “mute participants upon entry” will depend on your main settings.

Under settings on the left hand navigation:

You will see the option to mute participants upon entry:

If this is set to yes (circle is towards the right), then all meetings and webinars you create will automatically mute participants. You can unmute them during the meeting, and they are able to unmute themselves as well.

However, you can edit individual meetings to override this. When you create a new meeting, the default will be determined by the “Settings” as described above, but you can override that when editing the new meeting:

How do I set up a recurring meeting?

We often want to use one room multiple times for recurring meetings, but these meetings are not always consistently spread out.

When creating a meeting, you have the option to select “Recurring meeting.” Your options are daily, weekly, monthly, or no fixed time. Setting up a daily, weekly, or monthly recurring meeting will create a list of the same meeting room until the recurrence ends. Shown in the photos below is a seven-day recurring meeting using one room, as you can see, the list could get long:

If you want to re-use a meeting room for a recurring meeting that isn’t necessarily consistent or you don’t want a long list of the same room – the best choice is “No Fixed Time.”

This creates one room that is available when you need it.

How do I add co-hosts or alternative hosts?

When setting up a room for someone else, or for a meeting that has multiple hosts, add their email to the “Alternative Hosts” textbox and click the “Save” button on the bottom of the page.

They will receive notice via email that they are a co-host of the meeting. If you get an error message, it likely means they have not signed in to their Minnesota State Zoom account. Invite them to visit minnstate.zoom.us and click “Sign In” to log in with their StarID.

Have Zoom questions? Visit the Zoom Help Center or request assistance via the Minnesota State Service Desk.

There are Zoom training sessions hosted by Minnesota State system office staff as the 2019 fall semester begins, find dates and times here.

Find previous Zoom Tips on the ASA Newsletter.

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